Advancement Services Coordinator

Advancement Services Coordinator

Essential Functions

The Advancement Services Coordinator is responsible for providing administrative support and coordinating Advancement projects needed to meet the development goals of the department. Primary responsibilities consistent of project management, event planning, alumni relations, communications and organizing the team to meet deadlines. The position also provides support to help coordinate special events with the office of President. This staff member interfaces daily with administrators, faculty, staff, students, and outside constituents while managing multiple projects and programs toward desired outcomes.

  1. Project Management and execution of projects for the advancement team. This will consist of overseeing all events from beginning planning stages, execution and follow up reports of all events. Efficient at coordinating logistics and coordinating details to deliver excellence at all events. Events consist of Leadership Lunches, golf tournament, Women Engage, donor events, alumni events and other activities.
  2. Creating and maintaining systems to track and keep on schedule for events, strategic plans and communication plans.
  3. Skilled writing for drafting letters, editing, and helping create marketing plans.
  4. Organizes and manages the office of the Vice President.
    1. Performs administrative work for the Vice President such as information and document processing, maintaining filing systems, record keeping, and managing correspondence.
    2. Writing letters and editing documents for Vice President.
    3. Interfaces with the Advancement Directors for overall administration of the office.
    4. Accomplishes tasks and assists with special projects as assigned.
    5. Serves as interface between the President’s office and Advancement office.
  5. Manages communication with constituents regarding direct mail appeals, Alumni Connection newsletter, and pre and post event correspondence.
  6. Serves as the Alumni Representative for alumni relations.
    1. Coordinate, plan, and promote alumni programs that support the Seminary’s strategic plan as well as the goals of the Office of Advancement.
    2. Establish and build relationships with a wide range of alumni locally, regionally, nationally, and internationally; maintain regular communication with alumni via direct contact, email blasts, alumni web pages, and print publications.
  7. Fulfill obligation to communicate annually with Scholarship Fund Donors including a fiscal year-end statement of fund activity and recipient thank you letter(s).
  8. Coordinates the Advancement department budgets and works with respective budget managers in the department.
  9. Provides backup and short-term support for Raiser’s Edge data entry and reporting in the absence of the Development Associate. Works with the Development Associate to compile research data for reports using independent analysis and exercise of judgment.


  • Bachelor’s degree preferred.
  • Project management experience required.
  • Raiser’s Edge/Net community experience a plus.
  • Communications and/or marketing knowledge or experience a plus.
  • Grant writing and/or management experience a plus.
  • Committed personal relationship with Jesus Christ required and a lifestyle consistent with serving at Denver Seminary.
  • Strong relational and communication skills with internal and external constituents.
  • Approach and handle all work with confidentiality and professionalism.
  • Self-motivated and able to solve complex problems with little or no supervision. Able to absorb information quickly and learn along with a servant’s heart.
  • Makes creative contributions to development strategies, plans, and tactics.
  • Strong project management and multi-tasking skills, an inquisitive nature, and a strong track record of creative problem solving.
  • Experienced and innovative in database, spreadsheets, budget, project and detail management.
  • Ability and willingness to work in a fast-paced collaborative team environment while working under tight deadlines. Able to effectively communicate in oral and written forms and to provide editing and proofreading of print materials.
  • Proficient with MS Office and standard office equipment.

Denver Seminary is an equal opportunity employer committed to excellence in all areas of ministry and operations.

Other Information

  • Position is full time with benefits.
  • Application due date: As soon as possible.
  • Targeted start date: As soon as possible.
  • Position is open until filled.
  • Job Description (.pdf) (This is for your own reference and does not need to be signed and submitted).

Application Process

Willingness to support Denver Seminary’s vision, sign the National Association of Evangelicals Faith Statement, and abide by the Seminary’s Community Values and Behavioral Commitments is required.

Employment Application. Please complete the following and return to  .

  1. Employment Application
  2. Statement of Faith
  3. Your resume and any additional information requested in the “Additional Information Required” section on the Employment Application.

If you have any questions, please contact .