Administrative and Clerical
Administrative Assistant to VP of Student Life & Enrollment Management
GENERAL STATEMENT OF JOB FUNCTION:
Organizes, coordinates, and implements the varied administrative functions of the SLEM office and provides effective and efficient support to the Vice President of Student Life and Enrollment Management. Also functions as a key person in the implementation of divisional activities.
- Organizes and manages the office of the Vice President, such as answering and directing phone calls and emails, hosting guests of the Vice President, processing mail and managing the calendar of the Vice President.
- Coordinates the SLEM division budgets and works with respective budget managers in each department.
- Performs administrative work for the Vice President such as information and document processing, maintaining filing systems, record keeping, and managing correspondence. Compiles research data for reports using independent analysis and exercise of judgment.
- Coordinates meetings and special events for the SLEM division.
- Coordinates luncheons and cohort meetings for Presidential and Kingdom Scholars in collaboration with Dr. Randy MacFarland, including logistics and communication.
- Interfaces with the SLEM Directors for overall administration of the office.
- Performs duties assigned in conjunction with meetings of the Seminary’s Board of Trustees, including but not limited to, compilation of reports, coordination of meetings, and taking of minutes for the committee meetings.
- Works with the Vice President on other projects and performs duties that further the recruiting and retention potential of the Seminary.
- When the Vice President is off campus, keeps regular contact via phone or email, keeping him/her updated regarding pertinent information
- Coordinates travel arrangements of the Vice President and assists in coordinating faculty recruitment travel, as applicable.
- High school diploma required; college degree preferred; experience at executive level support strongly preferred.
- Developed interpersonal skills. Ability and commitment to discern and maintain confidentiality.
- Strong writing skills, editing skills, and proofreading abilities are required.
- Ability to communicate effectively in written and oral form.
- Knowledge of office protocol and administrative procedures is required.
- Administrative skills, such as typing, filing, and experience with standard office equipment is required.
- A strong working knowledge of Microsoft Office Suite is required.
- Committed personal relationship with Jesus Christ required and a lifestyle consistent with the Seminary’s Community Values and Behavioral Commitments.
- Agreement with Denver Seminary’s statement of faith.
· Self-starter and self-motivated with a desire to take initiative in a busy environment.
· Able to relate well to diverse audiences.
· A team player.
· Able to give careful attention to administrative details, working through frequent interruptions.
· Accepts supervision, and able to complete tasks with minimal supervision.
· Ability to multitask and manage time.
· Innovative, flexible, and the ability to maintain confidentiality.
- Exemplifies giftedness in matters of hospitality.
· Loyalty to the Seminary President, Vice President for Student Life and Enrollment Management, administration, and colleagues.
Denver Seminary prepares men and women to engage the needs of the world with the redemptive power of the Gospel and the life-changing truth of Scripture. Through our educational programs and mentoring process, the Seminary challenges students to grow spiritually, intellectually, and professionally in order to lead God’s people in the accomplishment of His mission in the world. The position of Administrative Assistant supports this mission by keeping:
- An efficient and well-run office with tasks performed effectively and on time.
- Positive relationships established with both internal and external constituencies.
- Tasks well prioritized.
- Adequate and appropriate support provided to the rest of the Student Life and Enrollment Management department, resulting in a well-organized, student friendly, and smoothly running department.
TYPICAL PHYSICAL DEMANDS AND WORKING CONDITIONS:
Normal office working conditions including computer usage may require occasional standing, walking, long periods of sitting, climb stairs, balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Denver Seminary is an equal opportunity employer committed to excellence in all areas of ministry and operations.To Apply: See above website