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Administrative and Clerical

Administrative Coordinator

Thrive Ministry
Posted: 01/06/2022
Salary/Range: $20/hr
Lakewood, Colorado

We are looking for a detail-oriented person to join our team – assisting both the CEO and COO in carrying out the day-to-day functions of the ministry, supporting the office, and managing key communication structures.  Eligible candidates should possess great organizational and communication skills, and have a solid teamwork background. As a small team, who accomplishes much, we expect you to be able to efficiently and effectively collaborate with our whole staff, working directly with the CEO daily.

1.  Assists the CEO – including daily morning check-in with CEO

A. Oversees Priority Management  Initiates routine correspondence and meetings with Major Donors and Key Ministry Partners  Resolves routine and complex inquiries

B. Schedules and Maintains Activities of CEO Maintains calendar of appointments and meetings Books and manages travel itineraries Files expense reports

C. Coordinates Meetings / Special Events Coordinates and prepares Board of Director meeting materials, including compilation of board documents and filing of meeting minutes and materials. Assists with Development Events: planning and on-site coordination

D. Documents strategies and steps necessary for implementation of vision

2.  Assists the COO / Maintains Office

  • Acts as the initial office point person: greets visitors, answers the phone, manages general the email account Initiates birthday and work anniversary celebrations
  • Helps strategize and implement streamlined office procedures
  • Manages relationship with building management to coordinate and facilitate all building maintenance
  • Manages office supply inventory and ordering
  • Organizes and recruits volunteers for in-office work days / mailings
  • Tracks maintains and develops Volunteer appreciation efforts

3. Manages External Communication and Contacts

A. Retreat Church Referral and Agency Communications

  • Sends initial contact emails to all retreat attendee church referrals
  • Calls church referrals asking for sponsorships
  • Emails Agencies, notification their workers are attending
  • Manage, records, and tracks activity in Salesforce

B. Donor Appreciation Communications Call, email, or meet with donors thanking them for their contributions Assist with Pre/Post Events, Campaigns, Retreats gratitude

C. Database Entry, Correction, and Updates Enter contacts, organization, and lists as needed into Salesforce Correct and update existing organizations and contacts (ongoing)

4. Event Support

  • Support post-retreat communications (hand-address thank-you letters; stuff, stamp, and postal drop thank-you letters)
  • Support annual fundraising event set up (auction preparation, print needs, supply procurement, etc.)
  • Support retreat set up (assisting in packing supplies, aiding in keeping storage organized.) Support year-end campaign (mailings, phone calls, etc.)
  • Support office projects as they come up

5. Other tasks as requested by the Executive Team

Administrative Coordinator requirements are: Innovative and adaptable learner, utilizing new tools and technologies Strong interaction٫ communication and administrative skills Preferred practical experience with software and technologies٫ such as Salesforce, Slack, Box, Trello, Airtable, MS Office 365, Apple products. Strong organizational skills.

Thrives (pun intended 😉 in a closely knitted, small team environment

Position Details: 25 hours/week (5 hours/day Monday-Friday)

Benefits-eligible (PTO, medical, dental)Split in office/remote work Please apply here:

To Apply: