To provide overall support in the accounting, payroll, payables and budgeting process for Officers’ Christian Fellowship (OCF) home office, conference centers, and field staff locations. Manage financial reporting for field staff and conference centers and assist the Chief Financial Officer (CFO) in overseeing financial management functions. Supervise the Accounts Payable department and oversee payroll processing and payroll accounting.  Serve as a member of the Home Office team and work towards the mission and vision of OCF in a Christ-honoring, cohesive team.

Reports To: Chief Financial Officer/Director of Finance

Primary Responsibilities:

This position assists the CFO in financial management and reporting, planning and budgeting, accounting, and assists the Director of Human Resources in benefit management.

Oversee Accounts Payable and Supervise Accounts Payable Specialist

Approve weekly check runs and GL coding; Provide reporting to the CFO. Sign checks and administer ACH reimbursements, as necessary. Ensure proper coding of invoices from vendors and reimbursement requests from OCF staff.  Asist Accounts Payable Specialist and provide backup as needed.

Review Credit Card Journal Entry upload from Accounts Payable Specialist and reconcile Credit Card Accounts Payable account monthly.

Accounting and General Ledger:

Reconcile bank accounts monthly. Reconcile data and documents received from Field Staff operations to bank accounts monthly. Review account codes for accuracy. Enter data into FE or share with RE admin.

Various General Ledger Journal Entries (completes about 10 batches of JEs containing up to 90 entry lines per month)

Oversee Fixed Assets and capitalization: Update fixed asset module on FE and reconcile to general ledger of fixed asset accounts throughout the year.

Payroll and Benefit administration General Ledger accounting, including multi state and multi fund entries, and coordination of reports download from Payroll provider

Prepare and send 1099 Forms annually, reconcile to Accounts Payable payments

Oversee Payroll processing.

Monthly Payroll function through ADP for exempt and nonexempt employees, including conference center staff (up to 120 employees).

New Hire coordination and payroll orientation: Communicate with conference centers and home office to process payroll and benefit paperwork for onboarding.

Annual Functions

Financial Reporting

Prepare monthly budget to actual statements and Subaccount fund reporting for OCF staff. Maintain reporting in shared folders

Prepare Monthly sales tax returns.

Annual Budget

Assist CFO in annual budget preparation. Prepare worksheets and download reports for Budget Directors to analyze and use to assist in planning new FY budgets.

Upload first draft of Budget numbers and codes to accounting software and run new reports for final review for Budget Directors.

Activate and deactivate new and old account codes for budgets.

Assist CFO in overall Budget Preparation and reconciliation

Other

Assist CFO in the preparation for the annual audit. Prepare audit schedules and reconciliations as needed

Continually improve accounting processes and implement internal controls as needed. Includes non-profit accounting best practices for expense reimbursement

Required Qualifications/Skills:

The Assistant Director of Finance position requires a proactive, detail-oriented individual who can multitask and learn quickly; keeping OCF and the general ledger organized.  Must work well with the CFO, OCF Home Office staff, Directors, Field Staff, and Conference Center Staff.  The Assistant Director of Finance establishes a professional and friendly relationship displaying self-confidence, humility, diplomacy, wisdom, combined with the highest integrity and professional standards.

  • Required Qualifications:
    • Bachelor’s Degree: A degree in the finance or accounting field and/or a combination of at least 5 years of experience in accounting and General ledger management
  • Preferred Experience
    • Experience in a non-profit organization or with non-profit accounting.
    • Proficiency in Blackbaud Financial Edge or Raisers Edge software
    • Proficiency in Microsoft Office applications – especially Excel.
    • Proficiency in 10-key data entry.
  • Ability to plan ahead, manage deadlines, and maintain/establish systems enabling OCF to operate smoothly and effectively.
  • Excellent interpersonal skills ensuring ability to work with all Staff and OCF members promoting a healthy team atmosphere.
  • Ability to handle a high volume of work, rapidly adapt to changing environment and possess strong work ethics.

Working Conditions:

This position is a hybrid role with potential part time work from home and OCF Home Office work (office locations in Denver and Colorado Springs locations). It is a full-time, benefit eligible, exempt salaried position.  Working hours will generally be between 8:00am to 5:00pm.  Must be able to handle mid-level stress. Requires sitting for long periods of time.  Requires regular use of stairs.  Requires reaching continually throughout the workday (mouse, keyboard, telephone).  Presentation of Bible Study Material required occasionally.  Travel outside the Home Office is rarely required.