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Business Office Coordinator

Ambleside Colorado
Posted: 05/23/2022
Salary/Range: $17-20/Hr
Centennial, CO

Ambleside’s Business Office Coordinator must have a servant’s heart and lead a front office atmosphere that is For The Children’s Sake (Mark 9:35-37), welcoming and serving each interpersonal interaction with love and a smile whether it’s with a student, parent, teacher, or outside party.  The Business Office Coordinator’s administrative responsibilities include: bookkeeping support, background checks, leading office communication, event coordination, database management, inventory/purchasing, and facility support.

Direct Report: Business Manager

Hourly: ~30 hours per week (7:45am – 1:45pm Monday-Friday)

Pay Rate: $17 – $20/hr


Specific responsibilities include: 

  • Be the first impression at the front desk, electronically, and over the phone!  Smile!  Know every parent and student by name and welcome everyone to Ambleside
  • Front desk
    • Answer front door
    • Answer phone, return calls, and make parent calls, as needed
    • Answer office emails and reply or distribute accordingly
    • Attend to student and teacher needs, including helping students when ill or caring for their playground wounds
    • Receive mail and packages, distribute accordingly 
    • Working with parents, teachers, and visitors to handle inquiries about school activities and policies 
    • Any additional front desk/office duties, as needed
  • Bookkeeping support – previous experience preferred in Quickbooks
    • Manage expenditures and deposits
    • Account reconciliation 
    • Update budget vs. actual reports
  • Manage background checks for staff and parents
  • Routinely handle highly confidential and time-sensitive information
  • Inventory and purchasing of non-academic supplies 
  • Event coordination for school events – specific responsibilities include: managing registration, collecting payments, travel booking/coordination, ordering supplies, coordinating setup/cleanup, helping at event
  • Manage office machines/services (printers, copier, shredding service, computers)
  • Facilitate office communications including drafting and  sending school-wide emails/announcements and work with Communications Director to maintain accurate contact information
  • Work with Principal, Business Manager, Assistant Principals, and other support staff to complete short and long term projects, as needed
  • Facility support
    • Work with Assistant Principal and landlord to facilitate Ambleside’s needs and access at current facility
    • Schedule and manage Safety Drills
    • Manage and keep office supplies and kitchen stocked and clean
    • Support expanded facility needs as they arise
  • Prepare morning coffee and as needed for events
  • Occasionally fill in for morning drop-off, carpool duty, lunch monitoring, and recess duty


Job Requirements:

  • Confess a personal relationship with Jesus Christ
  • Value creating and developing interpersonal relationships
  • Be an active member in good standing with a local church whose fundamental beliefs are in agreement to ASC’s statement of faith and missional statements.
  • Agree without reservation to ASC Statement of faith and mission statements
  • Take initiative and look for opportunities to strengthen and improve Ambleside’s mission to give children and families a living education, centered on Christ
  • Comfortable using technology and helping others with technology needs
  • Able to write clear, grammatically correct, and on-message office communication
  • Have 5+ years of administrative expertise, including basic bookkeeping experience preferably in Quickbooks


To Apply: