Job Board

Ambleside’s Business Office Coordinator must have a servant’s heart and lead a front office atmosphere that is For The Children’s Sake (Mark 9:35-37), welcoming and serving each interpersonal interaction with love and a smile whether it’s with a student, parent, teacher, or outside party.  The Business Office Coordinator’s administrative responsibilities include: bookkeeping support, background checks, leading office communication, event coordination, database management, inventory/purchasing, and facility support.

Direct Report: Business Manager

Hourly: ~30 hours per week (7:45am – 1:45pm Monday-Friday)

Pay Rate: $17 – $20/hr

Specific responsibilities include: 

• Be the first impression at the front desk, electronically, and over the phone!  Smile!  Know every parent and student by name and welcome everyone to Ambleside
• Front desk
  • Answer front door
  • Answer phone, return calls, and make parent calls, as needed
  • Answer office emails and reply or distribute accordingly
  • Attend to student and teacher needs, including helping students when ill or caring for their playground wounds
  • Receive mail and packages, distribute accordingly 
  • Working with parents, teachers, and visitors to handle inquiries about school activities and policies 
  • Any additional front desk/office duties, as needed
• Bookkeeping support – previous experience preferred in Quickbooks
  • Manage expenditures and deposits
  • Account reconciliation 
  • Update budget vs. actual reports
• Manage background checks for staff and parents
• Routinely handle highly confidential and time-sensitive information
• Inventory and purchasing of non-academic supplies 
• Event coordination for school events – specific responsibilities include: managing registration, collecting payments, travel booking/coordination, ordering supplies, coordinating setup/cleanup, helping at event
• Manage office machines/services (printers, copier, shredding service, computers)
• Facilitate office communications including drafting and  sending school-wide emails/announcements and work with Communications Director to maintain accurate contact information
• Work with Principal, Business Manager, Assistant Principals, and other support staff to complete short and long term projects, as needed
• Facility support
  • Work with Assistant Principal and landlord to facilitate Ambleside’s needs and access at current facility
  • Schedule and manage Safety Drills
  • Manage and keep office supplies and kitchen stocked and clean
  • Support expanded facility needs as they arise
• Prepare morning coffee and as needed for events
• Occasionally fill in for morning drop-off, carpool duty, lunch monitoring, and recess duty

Job Requirements:

• Confess a personal relationship with Jesus Christ
• Value creating and developing interpersonal relationships
• Be an active member in good standing with a local church whose fundamental beliefs are in agreement to ASC’s statement of faith and missional statements.
• Agree without reservation to ASC Statement of faith and mission statements
• Take initiative and look for opportunities to strengthen and improve Ambleside’s mission to give children and families a living education, centered on Christ
• Comfortable using technology and helping others with technology needs
• Able to write clear, grammatically correct, and on-message office communication
• Have 5+ years of administrative expertise, including basic bookkeeping experience preferably in Quickbooks