Administrative and Clerical
church office administrator
The position of the Church Office Administrator is a very special ministry and very important in a church setting. The person in this position is on the front lines of this ministry and is one of the first person(s) the public sees and talks to. She or he is a reflection of the church and should always remember this.
The person selected for this position should be a Christian with general office skills who truly feels “called to Christian service” and who is willing to go “above and beyond” the personal investment in a job that is considered “normal” in the secular world of work.
HOURS: Monday – Friday, Part-time, 20 hours per week from 9 am to 1 pm daily (flexible)
College graduate or equivalent work-related experience
Strong computer skills with a solid working knowledge of Microsoft Office, Google Docs and familiarity with Microsoft Publisher, Outlook, PowerPoint, Adobe, Quickbooks, and Constant Contact.
Experience with electronic file storage and familiarity with cloud storage systems such as Google Drive or Drop Box.
Familiarity with or a willingness to learn editing of GCC website and social media.
Proficiency in the use of standard office tools (computer and keyboard, phone system, multi-function copier, etc.)
Strong organizational skills
Have an excellent command of English composition, grammar, spelling, and punctuation
PURPOSE OF POSITION:
The primary function is to serve as the church Secretary. This person reports directly to the Pastor. The administrator does word processing, filing, copying, printing, answering the phone, welcoming office visitors, etc., as needed.
JOB DUTIES INCLUDE, BUT ARE NOT LIMITED TO:
Receptionist – a) Telephone – present a positive, warm image; screen calls and take messages.
b) Drop-ins – screen according to the schedule of the pastor.
Maintain and organize the reception areas.
Order and inventory supplies and equipment.
Communicate and maintain an updated church calendar, coordinating campus events with the custodian.
Pick up, distribute and disseminate all mail and correspondence.
Check and answer emails and phone calls in a timely manner.
Maintain prayer chain lists and other church email lists and use them to send prayer chain messages and documents out in a timely manner.
Prepare and print all documents for Sunday worship, including bulletins, sermon guides, and PowerPoint presentations.
Learn to use GCC’s database system to keep accurate membership records.
Assist with the preparation of Annual Reports.
Attend staff meetings.
Routine filing of paperwork and digital documents.
Notify Pastoral Staff of member hospitalizations, deaths, etc.
Maintain and update all standard forms, church brochures, and ministry literature.
Assist with the preparation of the digital newsletter and calendar.
Organize and maintain the centralized storage of all church documents, such as meeting documents, personnel handbooks, leadership handbooks, and Office Procedures and Reference manuals.
Coordinate with vendors and contractors for maintenance of office equipment.
OTHER GENERAL EXPECTATIONS INCLUDE THE FOLLOWING:
Always exhibit professionalism, demonstrated by a well-groomed appearance, conscientious work ethic, teaching ability, and accountability.
Should be willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility.
Should be conscious of the need for confidentiality concerning financial records, counseling situations, personnel matters, health matters, etc. of congregational participants, which should be kept private unless we have permission to disclose.
Should always exercise discernment and wise judgment.
Should be a person who gives extreme attention to details with an eye for excellence.
Should be willing to seek new information, training, and resources as needed.
Should be a self-starter, good at multi-tasking and prioritizing projects.
Should possess strong administrative skills and the ability to work independently without supervision.To Apply: Mike Dally, Minister at email@example.com