Job Board

The Middle School Administrative Assistant tasks include:

• Support the MS Principal / HOS by completing tasks assigned.
• Maintain a welcoming office environment for students, parents, and staff through a positive, helpful, “can do” attitude. (MS)
• Manage all attendance for the MS and HS. (MS)
  • Record morning (day) attendance for all MS students
    • Confirm morning attendance with teachers.
    • Record excused absences in FATS and contact parents in the case of discrepancies.
  • Set up automatic emails to parents to alert them of certain levels of absences and tardies (as decided upon with MS principal).
• Manage the coverage of classes for absent teachers
  • For example, coaches that need to leave early
• Manage Requests for Substitute Teachers
  • Confirm, update, and maintain the substitute teacher list and act as an administrator for the Remind Apps “HS Sub List” and “MS Sub List” 
  • Arrange substitute teachers for teachers.
    • Send out Remind when notified of the need for a substitute teacher.
    • Record the substitute teacher on the Google calendar “Substitute Teacher”
  • Meet and orient the substitute teachers who arrive to fill in for an absent classroom teacher.
• Meet weekly with middle school principal
• Communication
  • Manage the phones.
  • Answer questions from faculty, staff and students as they arise.
  • Monitor transportation (coordinate with Julie Lamsma), voucher codes (coordinate with Sandy Lanser), and the various middle school Google Chats.
• Support the teachers and counselors as needed throughout the day.
• Maintain the supplies rooms by ordering materials and keeping these spaces stocked for teacher use. (coordinate with HS admin assistant)
• Promote the MS programs by making sure upcoming events are in the school newsletter, on social media (content team), and emailed to parents as needed.
• Run Weekly Reports in FACTS (every Monday morning)
  • Run academic eligibility
  • Missing assignment
  • Tardies (4 or more in a week is a break detention)
  • Others as needed.
  • Academic progress reports as needed by the MS principal.
  • In May, run end of year reports for various academic awards and achievements
• Maintain the Calendars (barn doors in AC, Google DCS Master) and Website to communicate well with our school families. (coordinate with HS admin assistant)
• Assist with end of the day carline operations. (coordinate with HS admin assistant)
• Manage and maintain website pages. (exact details, yet to be determined)
• Support Sick/injured staff and students
  • Medication
  • Distribute (follow Children’s Hospital guidelines) to students as needed
• Manage Bell / Intercom Schedules
• Event Planning / Support / Coordination
  • MS Events – Leaf Raking, Day Away, FLEx days
  • All School – PD meals, P/T conferences
• Locker Management – assign lockers
• School Marketing and Documentation Preparation (coordinate with HS admin assistant)
  • School map
  • School profile
  • School calendar
  • Drama banners
  • Concert Programs
  • Discovery Week
• Orders
  • Curriculum 
  • Office Supplies (coordinate with HS admin assistant)
• Point of Contact for School Wide Photographer (coordinate with HS admin assistant)
  • Picture Day
• Manage Student Records
  • Coordinate with Admissions
• Create FACTS forms for incidental payments (coordinate with the business office)
• Assist with Emergency management drills
  • Sweep with administration
• FACTS Support
  • Ensure new and existing students are set up properly for access to the system and reporting within the system.
  • Assist with ensuring school is set up for the correct year/term. (coordinate with HS admin assistant)
  • Assist admissions.

III. The Head of School Executive Assistant tasks include:

• Manage HOS’s calendar
• Email parents and donors as appropriate for HOS
• Book Travel
• Archive confidential information
• Coordinate with Development office
• Coordinate meetings with staff  
• Coordinate meetings with leadership team
• Develop reports, agendas, spreadsheets for applicable processes
• Coordinate and correspond with outside vendors such as Jefferson county schools, CO department of education, and contractors for example.  
• Gather appropriate documentation for yearly accreditation updates and visits with Christian Schools International
• Duties as assigned