Job Board

man walking into building

Office and Administration

OPERATIONS COORDINATOR

Forge
Posted: 10/07/2022
Salary/Range: $17 - $22/hr based on experience
Location
Aurora, CO
Description:

Job details
Salary
• Based on Experience
o $17-22 per hour
Benefits
• Paid Vacation
Job Type
• Operations Coordinator
o Ministry Administration
• Part-time
o 15-35 hours per week
o Hours: Monday- Friday 9-3*
▪ (*schedule may fluctuate)
▪ Hours will not exceed 35 hour each week
Job Location
• Ministry Headquarters,
o 14485 E. Evans Ave., Aurora, CO 80014
Reports To
• Operations and Communications Director
Works With
• All Basecamp Staff, Itinerant Speakers, and Ministry Donors; and Facility Tenants and Maintenance
Personnel
Qualifications
• Office Manager: 1 year (Preferred)
• High School or Equivalent (Preferred)
• Microsoft Office: 1 year (Preferred)
• Bookkeeping and Finance (Preferred)
Full Job Description
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Scope: The ambitious and proactive Operations Coordinator (with basecamp ops specialty) oversees all
basecamp office administration; processing donations; technology responsibilities; supporting staff with
ministry operations; and managing the facility to make certain nothing stands between our team and all God
desires to accomplish through Forge. The Operations Coordinator is responsible for all onsite office tasks,
handling them in a timely manner with integrity and excellence. The Coordinator will insure Forge events are
efficiently supported and basecamp facilities function at full capacity, so more Laborers are raised up among all
spheres of society worldwide, ultimately to see more of His Kingdom come among all the nations.
Responsibilities:
• Office Administration and Coordination:
• Provide administrative assistance to Operations Director and staff
▪ Process mail and donations and coordinate processing with Speaker Relations
Coordinator or available staff
• Print, distribute and mail receipt letters
• Process and mail annual tax donation letters
▪ Oversee regular and annual inventory audits and place orders when necessary
• Set up zoom calls/links for various staff meetings
• Update the online donorshops resource numbers
▪ Fulfill resource orders (package, send, and keep track of resource inventory)
▪ Communicate resource numbers with Technology Coordinator to insure
donorshops system is updated online
▪ Oversee all mailings: speaker newsletters, overall ministry newsletters, and others
▪ Print / Order Office Items (primarily for the resource room): envelopes, business cards,
letterhead, computer paper etc.
• Facilities Management:
• Oversee facility (tenant relationships and requests, building needs, cleaners, etc.)
▪ Help with tenant communications – assuring their payment, following the rules, and
communicating with the CFO to replace any tenants who leave
▪ Oversee lawn crew scheduling, air and heat maintenance scheduling, annual water
testing, annual sprinkler blow out and opening, etc.
• Oversee vehicle needs
• Receive and process all deliveries
• Order and stock facility related items: coffee/tea, maintenance and cleaning items, etc.
• Insure Google calendar reflects all tenant meetings and facility use
▪ Observe, report, get approval for repairs, and oversee repairs for any facility needs
(anything technologically such as printer issues, postage machine, internet etc., and
practically such as a drain that is clogged)
▪ Putting updated equipping program photos on the wall for each year (collect, get edited,
print, frame it, etc.)
▪ Review Google Calendar for trainings and events and plan accordingly to have
everything in place, from a facilities standpoint (such as vehicles, tables,
chairs/classroom, A/V if necessary etc… making sure hospitality items are in place).
Coordinate these items with the Operations Director
• Assist with local events.
• Provide hospitality assistance
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CHARACTER REQUIRED:
• A day by day “heart on fire,” up- close relationship with Jesus:
▪ Loving God Intimately (Matthew 22:34-40)
▪ Seeking His Kingdom Always (Matthew 6:33)
▪ Being Daily Directed by His Spirit (Galatians 5:16-26)
▪ Living Passionately for Christ (Romans 5:1-5)
▪ Continuing Transformation Through the Holy Spirit (2 Corinthians 3:18)
▪ Engaging in the Spiritual Battle (James 4:7, 2 Corinthians 10:3-6, Ephesians
6:10-17)
▪ Growing Together with Other Believers (Ephesians 4:11-16, 1 John 1:7,
Proverbs 27:17)
• A day by day “life on purpose,” Kingdom-advancing life of love and laborership:
▪ Loving All People (Matthew 22:34-40)
▪ Participating in the Priesthood of Believers (1 Peter 2:9)
▪ Engaging in the Ordinary (Matthew 9:10)
▪ Spiritually Multiplying Through One-At-A-Time Reproduction (Titus 2:4, Matt.
28:16-20)
▪ Fulfilling the Great Commission as Your Ultimate Purpose (Matthew 28:16-
20)
▪ Living in Unity with All Believers (John 17:23)
▪ Living a Life of Transformational Impact (1 Cor. 3:10-15, Galatians 4:24, John
15:16)
• Regularly seeking God through prayer, time in the Bible, Dates Alone With God
• Regularly living as a Kingdom Laborer through seeking to love others, share Jesus with the
lost, and ultimately make disciples in the ways God has uniquely wired you.
• Commitment to engage with other believers through a weekly local church gathering
• Seeking to live in obedience to Jesus in the areas of 1 Timothy 3:6-9
STAFF EXPECTATIONS:
• Culture of honor, respect, and short accounts
▪ If offended or a frustration arises, go to the person and share in humility and
gentleness that you were hurt or frustrated. If it is not solved or is a large
issue, go to your supervisor and update them.
▪ Seek to build others up, both when they are present and not present. Do not
speak things that will deteriorate their character to others in any way.
• Culture of communication
▪ 24-hour email/text/call response time
▪ Notify your supervisor if you will not be present / cannot work during a normal
work day
▪ Submit work hours to your supervisor
▪ If someone requests that you do a specific task but it is not in your area of job
responsibility, connect them to the correct point person. If there is no clear
point person, discuss with your supervisor
▪ Available to communicate while working remotely / non-office work days
▪ Schedule PTO/ time out of the office on the google calendar
• Culture of diligence (working for the Lord wholeheartedly)
▪ Each work day is allotted 30 minutes for lunch break to be utilized as you see
fit (whether for social connection or other). Other hours are focused on job
responsibilities
▪ Complete projects in a timely matter, with excellence the best you can
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▪ If you see a gap in our systems or work, communicate it with your supervisor
and share any possible solutions you see
• Culture of grace
▪ When someone makes a mistake, be patient and grace-filled toward them
▪ If see mistakes continually happening, do not force the staff member into
solutions but rather, share with your supervisor
• Culture of honesty and integrity
▪ “We will not lie, steal, or cheat, nor tolerate among us anyone who does”
▪ Act responsibly in and out of the office, realizing that you represent
something bigger than yourself – the ministry of Forge and even more-so,
Jesus Christ
ROLE RESPONSIBILITIES (INCLUDES BUT NOT LIMITED TO THE FOLLOWING):
• Present at weekly staff meetings on Tuesday mornings at 9 a.m. MST.
• Volunteer Help: List upcoming projects and tasks within your responsibility that can be done by
volunteers. Include a due date if applicable. Send to Relations Coordinator. It is still your
responsibility to assure that these tasks are completed by the necessary date (whether
volunteer help is possible or not).
• Recruit students/adults to attend Forge programs and opportunities as you are able with various
contacts you have or make
LEADERSHIP ACCOUNTABILITY:
• Meet with supervisor to periodically process how things are going in your role.
• Participate in an annual review with supervisor to discuss how things are going in your role. At
the time of the review, your supervisor will work with you to evaluate and adjust this job
description for the next year.
• Track hours/projects worked (or maintain a calendar record) and keep on file through the
duration of your employment with Forge. Submit hours each week to your supervisor

To Apply: Melissa Motschenbacher, melissa@forgeforward.org, 303.745.8191 ext 1041