Church Administration (non-pastoral roles)
Senior Parish Administrator
HOLY TRINITY ANGLICAN CHURCH
POSITION DESCRIPTION
Title: Senior Parish Life Administrator
Position Status: Full Time
Department: Administration
Reports to: Director of Finance and Administration
Effective Date: May 1, 2023
POSITION SUMMARY
The Senior Parish Life Administrator is responsible for the administrative support of functions related to worship, clergy-led programming and certain aspects of parish life. Through the use of good communication skills and the ability to multi-task efficiently, this position serves as the glue that keeps the church running smoothly.
DUTIES AND RESPONSIBILITIES
·Parish Support:
o Serve as an integral member of the administrative team with special emphasis on coordination of clergy-initiated programming.
o Maintain the church calendar in conjunction with the Director of Finance and Administration.
o Maintain the integrity of the church database. Update the attendee and member database records as needed or requested.
o Maintain official church membership records (biannually).
o Ensure the printer is in good working order and arrange for repairs as needed.
o Manage special printing jobs such as bulletin inserts and special program bulletins.
o Order all printer supplies.
o Collect checks and cash after the worship service. Deposit all checks and cash at the bank (weekly).
o Serve as the first point of contact for visitors and guests of the Rector, clergy, and church during office hours.
o Respond to all e-mails and calls from parishioners on a timely basis.
o Take responsibility for resolving issues and answering questions from church members.
Rector and Clergy Support: This position supports and coordinates clergy-initiated programming with the assistance of the administrative team. The specific tasks related to this effort include:
Rector Support:
§ Take all incoming calls for the Rector and resolve any issues related to those calls.
§ Support any special events hosted by the Rector (4 events per year).
§ Perform small tasks such as travel management as assigned.
§ Coordinate on-line pre-marital assessments.
Clergy Associate for Community Life:
§ Keep track of newcomers and potential attendees of the Discover Holy Trinity Class (biannually).
§ Assist with the hosting of the Discover Holy Trinity class (Biannually-4 sessions per class).
§ Keep track and order parish supplies such as coffee, coffee filters, coffee cups and half and half.
§ Coordinate community life programming with assistance from the administrative team.
§ Assist with room-set up for community life programming.
§ Print materials for the Women of the Word Bible Study (biannually).
§ Serve as on-site coordinator for occasional evening and weekend events.
Clergy Associate for Christian Formation:
§ Pastoral Care:
· Attend weekly clergy meeting to help coordinate pastoral care needs.
· Maintain the on-call clergy schedule and ensure that there are no gaps in the schedule.
· Maintain the pastoral log and contact the clergy person on call when needed.
· Check to make sure that clergy follow-up has occurred and follow up with the home communion and neighborhood meals ministry if needed.
· Make sure that clergy is aware of any special hospital visitation policies.
§ Inform the Neighborhood Meal Ministry regarding any needs for parishioner support.
§ Administratively support the Care and Compassion Ministry
§ Coordinate Sign-ups for Sunday prayer ministries and work to fill any gaps.
§ Keep track of attendance at healing prayer training sessions.
§ Serve as the point of contact for requests for healing prayer.
§ Coordinate Christian Formation programming with assistance from the administrative team.
§ Assist with room-set up for Christian Formation programming.
§ Serve as on-site coordinator for occasional evening and weekend events.
Clergy Associate for Family Ministry:
§ Prepare all materials for baptisms and confirmations (documents, gifts). Along with the clergy, serve as a liaison with the families involved.
Worship Support:
o Prepare Sunday bulletins and bulletins for special services with assistance from the clergy and Director of Music. Ensure accuracy of the Prayers of the People list as well as a marked-up bulletin to assist the sound technician on duty. This weekly task takes 4-5 hours per week.
o Assign lay readers for Scripture reading and Prayers of the People.
o Distribute weekly service participants list.
o Serve as the liaison for the flower guild and altar guild.
o Order poinsettias, lilies, palms, and ashes and arrange to have them delivered and set up. Determine a sales price with the assistance of the Director of Finance and Administration, maintain a list of donors of the plants and prepare a bulletin with the donor information. This occurs two times per year.
o Make nametags for attendees, members, greeters, and vestry.
o Maintain volunteer records and lists of members involved with different ministries.
o Prepare all materials for ordinations (documents, gifts).
o Coordinate funerals with the assistance of the administrative team and serve as a church liaison for the family of the deceased if needed.
o Coordinate weddings/ marriage prep and be the church liaison for the families of the bride and groom. Assign an on-site coordinator if needed. (4-6 weddings per year).
o Assign volunteers for funerals and weddings including ushers and wedding coordinators. Work with the clergy and administrative team to determine the date and time of the ceremony.
Vestry Support:
o Provide the new member report to the vestry clerk twice a year.
o Maintain vestry and member records related to vestry elections (once a year).
o Assist the Junior Warden with administrative support related to vestry elections (once a year).
Diocesan Liaison:
o Complete annual diocesan and ACNA reports (a 5-hour task once a year).
o Make travel arrangements for clergy and lay representatives for the annual conference (once a year).
o Help coordinate any diocesan conference held at Holy Trinity Anglican Church.
POSITION ATTRIBUTES
· Enthusiastic follower of Jesus who is committed to the mission and vision of Holy Trinity Anglican Church
· Ability to complete tasks efficiently while maintaining an attention to detail
· Ability to multitask
· Ability to thrive in an active workplace in which priorities can change quickly
· Ability to communicate effectively and work cohesively as part of a team
· Ability to interact hospitably and positively with members of the parish and staff
· Membership at Holy Trinity Anglican church is preferred
To apply for this job, please click here https://justchurchjobs.com/apply/3110
To Apply: (919) 833-4202