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Administrative and Clerical

Administrative Assistant

InterVarsity Christian Fellowship
Posted: 05/16/2022
Salary/Range: $20-$21/HR
Location
Remote
Description:

To advance the purpose of InterVarsity, this position will provide administrative support to the Alumni Department in carrying out Alumni development and engagement, as well as team functions, through serving as a liaison with audiences inside InterVarsity and exercising discretion in the oversight and implementation of team objectives.

MAJOR RESPONSIBILITIES

Personal:

  • Be a maturing disciple of Jesus Christ: growing in love for God, God’s Word, God’s people of every ethnicity and culture, and God’s purposes in the world
  • Maintaining spiritual disciplines for personal and ministry growth
  • Modeling wisdom and maturing in the balance of family, church, and ministry

 Provide administrative assistance to supervisor and team:

  • Serve as an administrative liaison between multiple internal departments and external constituents on behalf of supervisor including the senior leaders, staff directors, staff, donors, students, and faculty
  • Proactively create systems that manage tasks, project priorities, and deadlines, while monitoring processes and resolving problems
  • Draft, write, edit, and review a variety of types of materials such as: newsletters, emails, training curriculum, handouts, and reports
  • Design, organize, maintain, and archive a variety of paper and electronic files including confidential files, mailing lists, meeting minutes, and contacts, database, and other data as assigned
  • Coordinate complex daily, weekly, and annual meeting schedules
  • Exercise independent judgment in planning, coordinating and managing logistics, budgets, minutes, hospitality for onsite and offsite meetings, programs, or conferences.
  • Coordinate meeting logistics and contracting with vendors for travel, housing, meals and special equipment needs, etc.
  • Follow guidelines for prioritizing, organizing, and screening of incoming communications
  • Complete, verify and process expense reports, time cards and corporate credit card reports
  • Provide general office services and assist with other duties and tasks as assigned

 Ministry professional growth and involvement:

  • Potentially attend and serve onsite at InterVarsity conferences and conventions
  • Maintain professional growth through continuing education

 Ministry Partnership Development:

  • Review financial reports for accuracy and ensuring that spending is within budget
  • Represent InterVarsity within the wider Christian community

 QUALIFICATIONS

  • Annually affirm InterVarsity’s Statement of Faith
  • Willingness to adhere and comply with InterVarsity’s Code of Conduct
  • Bachelor’s degree or equivalent education/experience
  • At least (3) three years previous administrative experience
  • Prior or current experience with InterVarsity as a staff member or student preferred
  • Experience with Salesforce or other CRMs preferred
  • Experience with Tableau or other data analytic platforms preferred
  • Experience working in the area of fund development, campaigns, development preferred
  • Working knowledge of Microsoft applications (Word, Excel, PowerPoint, Teams, and Outlook)
  • Strong written (writing, proofreading, editing) and oral communication skills
  • Ability to work independently, multitask, and work in a fast-paced environment under the pressure of deadlines
  • Ability to organize events, workflow, and the details involved
  • Ability to take initiative regularly and work with minimal amount of direct supervision
  • Ability to treat people courteously and diplomatically
  • Ability to handle sensitive information in a confidential manner
  • Demonstrated ability and commitment to work in a diverse team environment
  • Demonstrated commitment to dependability
  • Open to learning new concepts, skills, and methods
  • Flexible schedule and the availability to travel for occasional business to local and out-of-town management meetings

ADDENDUM RESPONSIBILITILES:

  • Manage Salesforce data and report database through updating Alumni data and creating, pulling, and analyzing reports for the Alumni Team
  • Manage and populate the Alumni Data Dashboard on Tableau in partnership with Ministry Intelligence
  • Communicate and coordinate with IT, MI and other related departments on Alumni related data projects
  • Oversee the approval of Alumni forms and collaborate with Ministry Intelligence
  • Coordinate data projects as requested
To Apply: Please email resume to Ashley Albi at ashley.albi@intervarsity.org