General Statement of Job Function
The Administrative Assistant provides assistance to the President’s Office ad the Advancement Office in a variety of areas, including, but not limited to: event planning, direct mailings, communication, correspondence and other jobs as assigned. He/she must also have the highest level of confidentiality, poise and be able to interact with guests in person and over the phone and to represent the Seminary at the highest level.
Typical Physical Demands and Working Conditions
Requires sitting, standing and walking for extensive periods of time and frequent bending, stooping or stretching. Work is performed in an office environment and requires working at a computer/copier for extensive periods of time; eye-hand coordination, manual dexterity, the ability to distinguish letters and symbols, corrected vision and hearing within normal range. Requires speaking and writing proficiently in the English language. Requires working under occasionally stressful conditions. Requires the use of office equipment such as computers, printers, telephones, copiers, adding machines, and fax machines. Work is generally fast-paced and challenging.
- Perform on-call general office work in a variety of areas for the President’s and Advancement Offices: information and document processing, correspondence, organize mailings and reports, proofreading, assist with board meetings, record keeping and report compilation requiring independent analysis, use of judgment, and detailed knowledge of seminary procedures related to the work performed.
- Greet guests, answer phones and perform light administrative duties while maintaining a professional demeanor in the President’s Office when the Executive Assistant for the President is out of the office.
- Assist with special projects for the President’s Office.
- Maintaining the President’s library.
- Bridge Gallery/Art Committee
Help to secure artists and curate the Bridge Gallery and open house for each exhibit. This involves working with a committee to determine the theme for the exhibit and communication with artists or groups of artists for installation.
- Updating President’s Team SharePoint site
- Assisting EA with Board of Trustees (BOT) events (March, June, November)
- Miscellaneous Projects
- Assist with special projects for the Advancement Office.
- Assist the Advancement Department in preparing for donor, alumni, and community events and services including contacting outside vendors, creating marketing materials, managing sign-ups, setup/cleanup, and compiling and processing feedback. Preparing event materials.
- Update records in the database.
- Perform administrative tasks such as scanning, copying, filing, mailing projects, and research.
- Assist with written and verbal communication with donors and alumni.
- Assist with moderating the Alumni Facebook group.
- Assist with creating and sending the Alumni Connection Newsletter and their communications when necessary.
- High school diploma required.
- College-level coursework experience preferred.
- Current Seminary student eligible for work-study employment
- Valid Driver’s License with current insurance.
Able to accurately and efficiently
- Must have current Work-study financial aid.
- Approach and handle all work with confidentiality and professionalism.
- Comfortable communicating with internal and external constituents.
- Complete several projects simultaneously to meet required deadlines.
- Accepts supervision while being able to delegate and serve others.
- Able to communicate in oral and written forms and do editing and proofreading.
- Proficient with MS Office and standard office equipment.
- Servant’s heart, team player, customer-focused, quick to absorb info and learn.
- Committed personal relationship with Jesus Christ required and a lifestyle consistent with serving at Denver Seminary.
- Positive relationships established with both internal and external constituencies.
- An efficient office with effective systems resulting in tasks performed on time.
- Confidentiality and a professional dress and demeanor are essential the performance of this job.
Denver Seminary is an equal opportunity employer committed to excellence in all areas of ministry and operations.
Willingness to support Denver Seminary’s vision, sign the National Association of Evangelicals Faith Statement, and abide by the Seminary’s Community Values and Behavioral Commitments is required.
Eligibility Form. In order to apply for a Work Study position, please fill out this eligibility form and submit it to email@example.com for approval.
Employment Application. Once you receive approval from financial aid, please complete the following forms and submit to firstname.lastname@example.org.